Wards & Inpatient: Admissions, bed management, transfers, rounds and discharge summaries

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HMS Core

Wards & Inpatient in the Bridge HMS Suite: Admissions, bed management, transfers, rounds and discharge summaries

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Everything in Wards & Inpatient

74 items in 14 areas, every one shipping with the app today.

Ward Topology & Setup
- Ward RegisterCreate and manage hospital wards with unique code, floor, wing, department and facility assignment.
- Nine Ward TypesClassify each ward as General, Private, Semi-Private, ICU, HDU, Maternity, Pediatric, Psychiatric or Isolation.
- Ward In-Charge AssignmentNominate a nurse or doctor as the responsible in-charge for each ward, defaulting to the current user's staff record.
- Nursing Station ContactStore a nursing-station phone number on each ward for quick contact.
- Unique Ward Code Per FacilitySQL constraint blocks duplicate ward codes within the same facility.
- Multi-Facility & Multi-Company ScopeWards, beds and admissions are scoped by facility and company via related fields and record rules.
Bed Management
- Bed CatalogRegister individual beds with label, code, number and parent ward, each code globally unique.
- Seven-State Bed LifecycleTrack every bed as Available, Occupied, Reserved, Cleaning, Maintenance, Out of Service or Isolation Hold.
- One-Click Bed State ButtonsMark a bed Available, Cleaning, Maintenance, Out of Service or Isolation Hold directly from the form header.
- Bed Class OverrideAssign each bed a class independent of its ward type for mixed-use wards, with a chatter note when it differs.
- Bed Feature CatalogTag beds with seeded capabilities: Oxygen, Suction, Cardiac Monitor, Ventilator, Dialysis, Isolation Curtain, Negative Pressure, Electric-Reclining.
- Bed-Night RateSet a per-night monetary charge and currency on each bed to drive automatic bed-night billing.
Visual Bed Map
- Bed Map KanbanColor-coded kanban of all beds grouped by ward showing state badge, patient and admit date at a glance.
- Ward-Grouped Bed Map ActionDedicated Bed Map menu opens beds pre-grouped by ward for the whole facility.
- Bed List with State DecorationsList view color-decorates rows green/red/amber/blue by bed state.
- Bed Search & FiltersFilter beds by Available, Occupied, Cleaning, Maintenance and group by ward, state or class.
- Cleaning Queue ViewOne menu showing only beds currently in the cleaning state awaiting turnaround.
- Maintenance ViewDedicated list of beds in Maintenance or Out of Service.
Admission Lifecycle
- Auto-Numbered AdmissionsEach admission gets a sequenced number (ADM/year/000000) unique per company.
- Nine-State Admission WorkflowDrive admissions through Pre-Admission, Admitted, On Leave, Pending Discharge, Discharged, Transferred, Canceled, Deceased and LAMA.
- Admit Patient ActionAdmitting validates and occupies the assigned bed, advances the linked visit and stamps the admission date.
- Admission Types & RoutesCapture admission type (Elective, Emergency, Maternity, Transfer-In, Readmission) and route (OPD, A&E, Direct, Referral, Inter-Facility).
- On-Leave / Return HandlingMark admitted patients on leave and return them, preserving the bed occupancy.
- Request DischargeFlag an admission as pending discharge so the ward team can prepare paperwork.
Transfers
- Guided Transfer WizardA wizard moves a patient to an available destination bed, validating availability and blocking same-bed transfers.
- Automatic Bed HandoverOn transfer the old bed goes to cleaning (with a cleaning record) and the new bed is set occupied.
- Transfer Reason CodingRecord why the transfer happened: clinical upgrade, downgrade, patient request, bed maintenance, infection control, staffing or other.
- Inter-Ward Transfer LogEvery transfer is logged with from/to bed and ward, timestamp, performing staff and clinical notes.
- Transfer History & CountAdmission form shows a transfer smart-button count and an embedded transfer history tab.
Discharge
- Guided Discharge WizardA wizard captures discharge date, type, destination, discharging doctor and final data in one step.
- Seven Discharge TypesClassify discharge as Routine, Against Medical Advice, LAMA, Transferred, Referred, Deceased or Absconded.
- Six Discharge DestinationsRecord destination as Home, Nursing Facility, Mortuary, Other Hospital, Hospice or Other.
- Mandatory Medication ReconciliationDischarge is blocked until medication reconciliation is confirmed.
- Consent EnforcementRequires patient or next-of-kin consent unless the discharge type is death, LAMA, AMA or absconded.
- Final Diagnoses & SummaryAttach multiple final ICD-10 diagnoses, an HTML discharge summary and discharge medications.
Housekeeping / Turnaround
- Bed Cleaning RecordsTrack each cleaning with auto-generated reference, type, requested/started/completed times and personnel.
- Five Cleaning TypesDistinguish Routine, Post-Discharge, Terminal (Isolation), Deep Clean and Bio-Hazard turnarounds.
- Cleaning State MachineMove cleanings through Pending, In Progress, Completed and Re-Clean, syncing the bed's state each step.
- Cleaning Checklist LinesAttach an ordered, tickable step-by-step cleaning checklist with per-step notes.
- Cleaning Duration TrackingAutomatically computes turnaround duration in minutes from start and completion times.
- Verified-By Sign-OffRecord the nurse or doctor who verifies a completed cleaning.
Mortuary
- Auto Mortuary Intake on DeathA deceased discharge auto-creates a mortuary intake stub linked back to the admission.
- Mortuary Intake RecordSequenced (MOR/year) intake capturing deceased, date/time of death, pronouncing doctor and cause of death.
- Body Tag & Cold StorageRecord body tag number and cold-storage location for tracking.
- ICD-10 Cause of DeathCode the cause of death against the ICD-10 catalog.
- Next-of-Kin NotificationTrack whether next of kin were notified plus their name and phone.
- Body Release WorkflowRelease the body with a one-click action recording released-to, release time and authorising staff.
Configuration
- Settings
Inpatient
- Bed Map
- Active
- All Beds
- Occupancy
- Pre-Admission
- Maintenance
- Length of Stay
- Discharged
- Wards
- Cleaning Queue
- 30-Day Readmissions
- All
- Cleaning Log
- Bed Turnover
- Transfers
- Mortuary
Wards & Admissions
- Bed Features
Documents it prints
- Admission Sheet
- Discharge Summary
- Bed Occupancy (Daily Census)
- Length of Stay (ALOS)
It runs by itself
- HMS: Flag projected discharges (72h)Runs every 6 hours
- HMS: Release cleaned beds to availableRuns every 30 minutes
Guided assistants
- Admission Transfer Wizard
- Admission Discharge Wizard
- Config Settings

Works with

What Wards & Inpatient works with

Wards & Inpatient shares one database with the rest of the Bridge HMS Suite and BridgeERP: these are the apps it already talks to, with nothing to buy in between.