Medical Stores: Central stores, ward requisitions, batch and expiry control

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Works with

HMS Core
Inventory

What's inside

Everything in Medical Stores

67 items in 14 areas, every one shipping with the app today.

Store & Sub-Store Registry
- Multi-Store Master RegisterA central store register lists every medical store and sub-store with unique code, name, facility and responsible staff in-charge.
- Seven Store TypesClassifies each location as Central Medical Store, Pharmacy Store, Ward Sub-Store, Theater Sub-Store, Lab Consumables, Equipment Spares or General.
- Facility-Scoped StoresEach store links to a facility, auto-defaulting from the company or the user's default facility for multi-hospital setups.
- Stock Location BindingEvery store maps to an internal BridgeERP stock location so all movements post against real inventory quantities.
- Store-In-Charge AssignmentAssigns a staff member as accountable in-charge for each store.
- Unique Store Code EnforcementAn SQL constraint guarantees store codes never collide across the hospital.
Internal Requisitions & Transfers
- Store-to-Store RequisitionsWards and sub-stores raise internal requisitions naming a source and destination store with multiple item lines.
- Seven-State Requisition WorkflowRequisitions move through Draft, Submitted, Approved, Rejected, Issued, Received and Canceled with guarded action buttons.
- Urgency PrioritizationEach requisition is flagged Routine, Urgent or STAT to prioritize clinical demand.
- Requesting Ward & Requestor CaptureRecords the requesting department/ward and the staff member who raised the request.
- Auto-Generated Internal TransferApproving a requisition automatically builds an internal stock transfer between the two stores' locations.
- One-Click IssueIssue confirms and reserves the linked transfer so stock is allocated for dispatch.
Cold-Chain Monitoring
- Temperature-Monitored StoresStores can be flagged temperature-monitored with configurable low and high Celsius thresholds (default 2-8C).
- Cold-Chain Certification FlagMarks stores as cold-chain certified and filterable in search.
- Temperature & Humidity LoggingCold-chain log records dated temperature and humidity readings against monitored stores with the logging staff.
- Automatic Out-of-Range DetectionEach reading auto-computes an out-of-range flag by comparing against the store's temperature band.
- Corrective Action RecordingOut-of-range logs capture the corrective action taken for compliance evidence.
- Daily Cold-Chain Alert CronA daily scheduled job posts an out-of-range alert message on every store with an excursion in the last 24 hours.
Stock Audits & Reconciliation
- Store Stock AuditsSchedules and records physical stock audits per store with auditor, date and status.
- Four-State Audit WorkflowAudits progress through Scheduled, In Progress, Completed and Canceled with Start and Complete buttons.
- System-vs-Actual Variance LinesAudit lines capture system quantity and counted actual quantity, auto-computing per-item variance.
- Total Variance Roll-UpEach audit computes and stores the summed variance across all counted items.
- Audit Report AttachmentA signed or scanned audit report can be attached as a binary file to each audit.
- Last-Audit-Date SyncCompleting an audit stamps the audited store's last audit date automatically.
Consumption & Par-Level Planning
- Weekly Consumption TrackingRecords quantity consumed per product per store/ward over a defined week window.
- Average Daily ConsumptionComputes average daily usage from the week range for demand analysis.
- Reorder Suggestion FlagFlags products for reorder based on positive consumption for replenishment review.
- Per-Ward Par LevelsAdds a Par Level / Ward field on products defining the minimum stock to keep at each ward sub-store.
- Weekly Par-Level Audit CronA 7-day scheduled job scans consumption to drive par-level reorder suggestions.
- Auto-Composed Consumption ReferenceConsumption records auto-name from store code, product code and week start.
Wastage & Disposal Register
- Medical Wastage RegisterLogs wasted stock per store and product with quantity, date and witnessing staff.
- Six Wastage Reason CodesCategorizes waste as Expired, Damaged, Spill, Pilferage, Recall or Other.
- Regulated Disposal MethodsRecords disposal via Incineration, Return to Vendor, Landfill, Biohazard Disposal or Other.
- Automatic Stock Scrap PostingConfirming wastage auto-creates a scrap order that removes the quantity from the store's location.
- Wastage Confirm/Cancel WorkflowWastage records move through Draft, Confirmed and Canceled states with action buttons.
- Witness AccountabilityCaptures the staff member who witnessed the disposal for governance.
Donations & NGO Receipts
- Donation Receipt RegisterRecords donated supplies received from a donor partner or NGO into a destination store.
- Batch & Expiry Donation LinesDonation line items capture product, quantity, batch number and expiry date for received goods.
- Donation Receive WorkflowDonation receipts move through Draft, Received and Canceled states.
- Sequenced Donation ReferencesDonation receipts are numbered DON/year/nnnnn via a dedicated sequence.
Inventory Integration
- Product Expiry DependencyBuilds on BridgeERP's product expiry tracking so batch and expiry tracking flows through stores and donations.
- Store Link on Stock LocationsStock location forms display the linked HMS store, computed from the store's location mapping.
- Pharmacy & HMS Base IntegrationDepends on HMS Core and Pharmacy to share facilities, departments, staff and drug catalog.
- Product HMS Stores TabAdds an HMS Stores page on the product form exposing the per-ward par level.
What it keeps
- Product
- Inventory Locations
What it configures
- HMS Store / Sub-Store
- HMS Store Requisition
- HMS Store Requisition Line
- HMS Store Consumption (Weekly)
- HMS Store Audit
- HMS Store Audit Line
What it configures (continued)
- HMS Store Wastage
- HMS Store Cold-Chain Log
- HMS Donation Receipt
- HMS Donation Line
Stores
- Stores
- Requisitions
- Consumption
- Audits
- Wastage
- Cold-Chain
- Donations
It runs by itself
- HMS Stores - Cold-Chain Alert DailyRuns daily
- HMS Stores - Par-Level Audit WeeklyRuns every 7 days
- HMS Stores - Quarterly Audit SchedulerRuns every 90 days
Roles it ships
- HMS / Stores Officer

Works with

What Medical Stores works with

Medical Stores shares one database with the rest of the Bridge HMS Suite and BridgeERP: these are the apps it already talks to, with nothing to buy in between.