Hardware Store: Contractor accounts, special orders and stock by the foot for hardware stores
BridgeERP runs the hardware counter with barcodes and items sold by the foot, charges contractors at trade prices to their account, and orders the next season's stock ahead.
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Invoicing
Point of Sale
Inventory
Purchase
CRM
At the counter, by the piece and by the foot
Barcoded tools and supplies go through the till with chain cut to length, and sales tax is added at checkout.
Point of SaleA drill kit and 12 feet of chain
Tomasz Nowak bought a DEWALT drill kit, a tape measure, glue, WD-40 and 12 feet of chain; sales tax of $24.04 brought the total to $258.45.
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InventorySold by the foot
Campbell galvanized coil chain is sold by the foot at $2.20 before tax, and each foot costs the store $1.26.
Explore Inventory →By the numbers
What ships inside
Counted in the product.
- 26
- units of measure in six groups ship ready to use, from feet and pounds to gallons and square feet
- 3
- ways a price rule sets a price for a customer: a fixed price, a discount or a formula
- 4
- levels a price rule can apply to: all products, a category, a product or a single variant
- 2
- ways a reordering rule runs: automatically, or when a buyer orders from the replenishment list
Inside the app
What is inside
The apps a hardware store runs on, and what each does for the day.
Barcode counter sales
Tools, fasteners and supplies are scanned by their barcodes and rung up at the counter.
Sold by the foot
Chain, rope and tubing are sold in feet or other units, and stock is counted in the same unit.
Contractor pricing
Trade customers get their own price list, applied to the order when they are chosen at the counter.
Charge to account
Contractors take the goods now and the amount goes on their account, to be settled later.
Special orders
An item that is not in stock is sold now and delivered when the distributor ships it.
Reordering rules
Minimum and maximum levels per item bring low stock back onto the replenishment list.
Seasonal buying
Winter and summer stock is ordered months ahead, with the date each delivery is due.
Sales by department
The sales analysis shows what each department sold, from power tools to paint and sundries.
Step by step
From the distributor to the job site
How stock moves through a hardware store in BridgeERP, and which app does each step.
- Step 1
Buy
Purchase orders go to the distributors with prices, quantities and the date each delivery is due.
Purchase - Step 2
Receive
Deliveries are received against the order and go straight onto the shelves.
Inventory - Step 3
Sell
The counter sells to walk-in customers and to contractors at their own prices, on account.
Point of Sale - Step 4
Reorder
Items that fall below their minimum come back on the replenishment list with the quantity to buy.
Inventory - Step 5
Close
At closing the cash is counted, the day posts to accounting and contractor balances are updated.
Accounting
Contractor accounts at trade prices
Contractors buy at their own prices, take the goods and settle their account later.
- Point of Sale
A price list for contractors
The contractor price list sets trade prices on ten staples, from screws and joist hanger nails to paint, brushes and work gloves.
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- Point of Sale
Picked up now, paid later
Northpoint Remodeling Co. placed a $455.79 order at 07:45 on Saturday and charged the whole amount to its customer account.
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AccountingWhat contractors owe
The aged receivable report shows what each contractor owes: $455.79 for Northpoint Remodeling, $419.63 for Okafor Builders and $191.28 for Brightline Electric.
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Sold now, delivered when it arrives
The customer pays at the counter and the delivery waits for the distributor's stock.
Point of SaleA snow blower, paid in September
On 14 September at 16:30, Maria Gonzalez paid $638.35 for a Troy-Bilt Squall snow blower: $579.00 plus $59.35 sales tax.
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InventoryWaiting for the winter stock
Maria Gonzalez's snow blower waits as a delivery scheduled for 21 October, with the stock expected on 20 October.
Explore Inventory →Winter stock, ordered in September
Seasonal orders go to the distributors early, with the day each delivery is due.
PurchaseDue on 20 October
Ice melt, snow brushes and furnace filters were ordered from Lakeshore Hardware Wholesale on 14 September, $3,215.40 due on 20 October.
Explore Purchase →Reordered before the shelf runs out
Every staple has a minimum and a maximum, and the replenishment list shows what to buy.
InventoryWhat to order after the weekend
Seven staples are below their minimum after the weekend, each with the quantity to order; the warning on furnace filters flags the winter receipt already due.
Explore Inventory →A Saturday at the counter, closed and counted
The session keeps the float, the orders and the payments, and the analysis shows what each department sold.
Point of SaleSaturday at the counter
Saturday's session opened at 07:00 with a $200 float and closed at 19:10 after 58 orders and $3,408.85 in payments.
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Point of SaleFour days by department
Paint and sundries sold the most over the four days, ahead of power tools, fasteners and chain, plumbing and electrical, hand tools and winter goods.
Explore Point of Sale →Who uses it
Who uses it, and what they see
One system for the owner, the counter, receiving and the books.
Store owner
Sets the contractor prices and the reordering levels, and places the seasonal orders with the distributors.
Counter staff
Scans the items, cuts chain to length, takes card or cash and charges contractors to their account.
Receiving
Checks distributor deliveries against the purchase order and puts the stock on the shelves.
Bookkeeper
Follows what each contractor owes and sees each day's takings posted to accounting.
Works with
Runs with the rest of BridgeERP
Apps a hardware store draws on.
In your country
Your currency, payments and taxes
Set to the country the store trades in.
Company currency
Shelf prices, distributor costs and daily takings are kept in the currency of the company; the demo store trades in USD.
Tax added or included
Sales tax can be added at checkout, as the 10.25% rate is on the demo, or VAT can be included in the shelf price.
Accounting by country
Accounting packages for more than 100 countries set up the chart of accounts and the taxes for the store.
Getting started
Getting started
How a hardware store moves onto BridgeERP.
Load the catalogue
Import items with their barcodes, units of measure, shelf prices, costs and distributors.
Open the counter
Create the till with card, cash and customer account, and allow orders to be delivered later.
Set contractor prices
Build a price list for trade customers and make it available on the till.
Set reorder levels
Give each staple a minimum and a maximum so low stock comes back on the replenishment list.
Questions
Questions about Hardware Store
Not covered here? Contact us.
Can we sell chain, rope or tubing by the foot?
Yes. An item can be sold in feet or another unit of measure, the till takes the length as the quantity, and stock is counted in the same unit.
Can contractors buy at their own prices?
Yes. A price list for trade customers sets their prices, and it applies when the contractor is chosen on the order at the counter.
Can contractors charge purchases to an account?
Yes. The customer account payment method puts the amount on the contractor's balance, and the aged receivable report shows what each one owes.
Can we sell an item that is not in stock yet?
Yes. The order is paid at the counter and delivered later, and the delivery waits for the distributor's stock to arrive.
Can sales tax be added at checkout?
Yes. Shelf prices can be shown before tax with the tax added at checkout, or with VAT already included, depending on the country.
How do we know what to reorder?
Each item can have a minimum and a maximum; the replenishment list shows what has fallen below its minimum and how many to order.
Tax compliance
Invoices your tax authority accepts
In Kenya, Uganda, Rwanda, Burundi and Zambia, each invoice, receipt and stock movement goes to the tax authority's own system when you post it. Ghana and Pakistan come next, and we connect 73 more countries on request.
- KenyaReady
eTIMS KRA
Invoices, credit notes, POS receipts and stock movements
- UgandaReady
EFRIS URA
Invoices, POS receipts and stock
- RwandaReady
EBM RRA
Invoices, POS receipts, stock and imports
- BurundiReady
EBMS OBR
Invoices, POS receipts, stock and manufacturing
- ZambiaReady
Smart Invoice ZRA
Invoices, POS receipts, stock and imports
Hardware Store, app by app
One connected flow instead of separate systems — the work moves from one team to the next without re-typing anything.
Every stop is a real app in your plan, and the hand-offs between them are the product.
- Customers & sales
- Operations
- Finance
Point of Sale
Touch till, offline mode, sessions, cash control and receipts.
Point of Sale →
Ready when you are
Open the plan builder with the right apps for this industry already selected, or see it running first.