Motor Certificates: The document a police officer reads, and the numbered paper it is printed on

Motor insurance certificates under four regimes, Kenya DMVIC authority numbers, the COMESA Yellow Card on pre-printed blanks, controlled stock reconciled number by number, coded cancellations and a public QR verification page — inside Insurance Management.

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Motor Certificates in the Insurance Suites: The document a police officer reads, and the numbered paper it is printed on

Issued the way the market says, and never invented

A market either needs no certificate, lets the insurer print its own, hands out books of pre-numbered controlled blanks, or runs a central database that owns the number. The country pack says which, and the certificate follows it. Where the regulator owns the number, the certificate carries a NOT THE STATUTORY CERTIFICATE watermark until the authority's number is recorded, and an overlay onto a numbered blank refuses to print at all. Voiding in any controlled regime needs a coded reason, because the code is what travels to the authority.

A numbered blank is accountable, and every one is accounted for

A book of blanks is received with its range, series, branch and supplier, and every number in it exists as its own record from that moment. Numbers are drawn oldest book first for the right scheme, and with no stock left the draw refuses rather than inventing a number. A misprint writes the number off with a reason and a person and draws a fresh blank; nothing is reused. Spoiled, returned, void and issued blanks add back to the range on the reconciliation the association asks for, and a book running low posts a warning and schedules an activity for the person responsible.

Every number is a record

Number, the blank's own printed serial, series, branch and fate — unused, issued, spoiled, returned or void — with the certificate and policy it went to.

The regulator owns the number; anyone can check it

Each authority is set up with how it issues — a machine connector or manual capture from its own portal — its environment and its connection state. The API key, username, password and client id are readable by a system administrator only. Every submission is logged with the operation, the certificate and the outcome, with secrets hidden from the message, and a certificate whose authority has no machine interface goes onto the Awaiting Authority Number worklist instead of being retried against a web page. The QR on a certificate is the authority's own verification link where it returned one, and otherwise a public page keyed on a random code that shows validity, class, period, insurer and registration mark — and nothing else.

What's inside

Everything in Motor Certificates

19 items in 8 areas, every one shipping with the app today.

Reporting
- Today, yesterday, this week — on every listCertificates, the controlled stock and the authority sync log all filter by today, yesterday, this week, last week, this month, last month, this year and last year, so a day's issues or a month's rejections are one click.
Regime
- Four regimesNo certificate, an uncontrolled document, pre-numbered controlled stock, or a central regulator database.
- Watermarked until statutoryA certificate the authority has not numbered prints as not the statutory certificate.
- Specimens stay unnumberedA document with no certificate record behind it prints bannered as a specimen, never with a made-up number.
Stock
- Books of blanksRange, series, padding, branch, supplier, delivery reference and the blank's own printed serial.
- Every number a recordUnused, issued, spoiled, returned, void, lost or stolen, unique within its book.
- Right book, oldest firstDraws from the scheme's own books, so a regional card never consumes a national number.
- Misprints written offA ruined blank is written off with a reason and a fresh one drawn; nothing is reused.
- Low-stock warningAt the threshold a book posts a warning and schedules an activity for its custodian; a daily check is the safety net.
Authority
- Connector or manual capturePer authority, with environment, connection state and retry ceiling.
- Secrets for administratorsAPI key, username, password and client id readable by a system administrator only.
- A submission logEvery operation with its outcome and error code, and secrets hidden from the message.
- A worklist, not a retry loopA certificate for an authority with no machine interface waits on Awaiting Authority Number.
Cancel
- Coded reasonsThe authority's own codes, which need a written note, and the evidence behind each; Kenya's vocabulary ships.
Print
- Overlay onto pre-printed blanksOnly the variable fields, at coordinates measured off the form, with an alignment test page on plain paper.
- Unmeasured means refusedAn estimated layout does not print onto a numbered blank until somebody measures it or records acceptance.
- Money it can stand behindAn overlay refuses to print a figure the policy version does not support.
Schemes
- Green Card, COMESA, ECOWASScheme membership by country with may-issue and may-accept, and the security features of each blank.
Public
- QR verificationA random link, only the facts needed, and one answer for a bad code and a removed one.

Works with

What Motor Certificates works with

Motor Certificates shares one database with the rest of the Insurance Suites and BridgeERP: these are the apps it already talks to, with nothing to buy in between.