Beverage Distribution: Order, load, deliver and settle, for drinks distributors
BridgeERP takes the shops' orders, picks them by lot, sends every van out with its round and bills the drop the same day.
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Invoicing
CRM
Point of Sale
Purchase
Sales
Inventory
The orders the shops place
Every bar, shop and hotel buys on the price list it belongs to, and the order carries the day the drinks have to be on the shelf.
- Sales
A week of orders
Fifty orders in the last week from bars, shops and hotels, each with the day it has to be on the shelf.
Explore Sales →
- Sales
One order, drinks and crates
A corner shop's order on the shops price list: cola, juice and energy drinks, and the crates that carry them.
Explore Sales →
- Sales
A price list with a quantity break
The wholesale list: four per cent off the trade price, and eight from twenty crates on one line.
Explore Sales →
By the numbers
What ships inside
Counted in the product.
- 6
- states a transfer moves through, from draft and waiting to ready, done and cancelled
- 4
- kinds of transfer a warehouse runs: receipts, deliveries, internal moves and manufacturing
- 3
- ways a price list rule is worked out: a discount off the list, a formula, or a fixed price
- 2
- levels every reordering rule keeps: the minimum that triggers the order and the maximum it fills to
Inside the app
What is inside
The apps a drinks depot runs on, and what each does in the day.
A price list per trade
Bars, shops and wholesalers each buy on their own list, and the wholesale list takes another cut from twenty crates.
Orders with a delivery day
Every order carries the day it must be on the shelf, so the depot loads for that morning and nothing is forgotten.
Returnable crates
The crate is a product of its own: it goes out charged on the invoice and comes back on a transfer that credits the deposit.
Every bottle in a lot
Each drink is tracked by lot, so what a shop received can be followed back to the producer's delivery.
A round per van
Each van round is a delivery method, and every delivery order goes out on the round that serves its area.
Stock that reorders itself
A reordering rule on every fast mover puts the next order to the producer in the replenishment list before the depot runs dry.
Invoiced the same day
The delivered order turns into an invoice on its own day, on the terms that customer trades on.
What is out and what is due
The invoice list shows what every customer still owes and which invoices have gone past their date.
Step by step
A day at the depot
How the drinks get from the producer to the shop shelf, and which app does each step.
- Step 1
Take the order
The shop or the bar orders on its own price list, for a delivery day.
Sales - Step 2
Pick it by lot
The warehouse reserves the crates and packs, and the lots they come out of.
Inventory - Step 3
Load the round
Every delivery order carries its round, so the van leaves with the drops of one area.
Inventory - Step 4
Deliver and take the empties
The crates go out on the invoice and the empty ones come back on a transfer of their own.
Inventory - Step 5
Invoice the drop
The delivered order is invoiced the same day, on that customer's payment terms.
Invoicing - Step 6
Buy the next load
The replenishment list turns the depot's minimums into the next orders to the producers.
Purchase
The warehouse, crate by crate
Every drink is tracked by lot, so a delivery says which batch went to which shop, and the reordering rules keep the depot stocked.
- Inventory
A drop reserved and ready to load
This morning's drop for a Westlands bar: the crates are reserved, so the van can be loaded straight off the list.
Explore Inventory →
- Inventory
One batch, from the producer to the shops
One batch of cola, from the producer's delivery to every shop that took a crate of it.
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- Purchase
What to order next
Four lines have fallen under their minimum, and the list already holds the quantity that fills the depot back up.
Explore Purchase →
The vans, round by round
Every delivery order goes out on the round that serves its area, and the empties come back the same way.
InventoryOne van's round
Forty-six drops on the Westlands round, each with the day it went out and the order behind it.
Explore Inventory →
InventoryWhat comes back in
The loads from the producers, and the empty crates the vans bring back from the trade.
Explore Inventory →Invoiced the same day
The drop is invoiced on the day it goes out, and the list shows what is still out.
InvoicingThe invoice for one drop
The invoice for that drop, drinks and crates, with the tax on top and paid the day it was delivered.
Explore Invoicing →
InvoicingWhat is still out
Thirty-eight invoices not yet paid, the seven already past their due date at the top.
Explore Invoicing →The depot in numbers
Sales analysis shows which lines carry the turnover, and the stock report what is left to sell.
SalesWhat sells, by kind of drink
Sales analysis by kind of drink, so the buyer can see which lines carry the depot's turnover.
Explore Sales →
InventoryWhat is left in the depot
What is left in the depot, line by line, with what is already promised to the shops taken off.
Explore Inventory →Who uses it
Who uses it, and what they see
One system for the office, the warehouse, the vans and the books.
Sales office
Takes the orders, sees each customer's price list and the day they want the drinks.
Warehouse
Picks each order by lot, loads the vans round by round and books the empties back in.
Buyer
Watches the replenishment list and orders the next load from the producers.
Accounts
Invoices the day's drops and follows what every customer still owes.
Works with
Runs with the rest of BridgeERP
Apps a drinks depot draws on.
In your country
Your currency, taxes and papers
Set to the country the depot trades in.
Company currency
Price lists, invoices and stock are kept in the currency of the company; the demo depot trades in KES.
Tax on the trade price
Trade price lists are quoted without tax and the invoice adds it; the demo follows a Kenyan example at 16 per cent.
Electronic invoicing where it is required
Where a country asks for it, every invoice carries the item data the tax authority wants; the demo has the Kenyan connector in demo mode.
Accounting by country
Accounting packages for more than 100 countries set up the chart of accounts, the taxes and the tax report.
Getting started
Getting started
How a depot moves onto BridgeERP.
Load the catalogue
Bring in the crates and packs with their trade price, their tax and the lot tracking each line needs.
Set the trade lists
Create a price list per trade and put every customer on the one they buy on.
Draw the rounds
Create a delivery method for each van round, and set it on the deliveries of that area.
Count the opening stock
Receive the first load from the producers with its lots, and set a reordering rule on every fast mover.
Questions
Questions about Beverage Distribution
Not covered here? Contact us.
Can each customer buy on its own price list?
Yes. A price list per trade - bars and restaurants, shops and kiosks, wholesale - is set on the customer, and every order takes it from there. A wholesale list can drop the price again from a quantity of its own.
Can we see which batch a shop received?
Yes. Every drink is tracked by lot: the delivery records the lot picked for each line, so a batch can be followed from the producer's delivery to the shops that took it.
How do returnable crates work?
The crate is a product of its own, charged on the invoice when it goes out. When the empties come back they are received on a transfer of their own and the deposit is credited.
Can we load each van with its own round?
Yes. Each round is a delivery method, and every delivery order carries the round that serves its area, so the warehouse can pick and load one round at a time.
Does the system tell us what to order from the producer?
Yes. A reordering rule per line holds a minimum and a maximum; the replenishment list shows what has fallen under the minimum and how much to order to fill back up.
Can we invoice a drop the same day it goes out?
Yes. Each delivered order is invoiced on its own day, on the terms that customer trades on, and the invoice list shows what is still out and what has gone past its date.
Tax compliance
Invoices your tax authority accepts
In Kenya, Uganda, Rwanda, Burundi and Zambia, each invoice, receipt and stock movement goes to the tax authority's own system when you post it. Ghana and Pakistan come next, and we connect 73 more countries on request.
- KenyaReady
eTIMS KRA
Invoices, credit notes, POS receipts and stock movements
- UgandaReady
EFRIS URA
Invoices, POS receipts and stock
- RwandaReady
EBM RRA
Invoices, POS receipts, stock and imports
- BurundiReady
EBMS OBR
Invoices, POS receipts, stock and manufacturing
- ZambiaReady
Smart Invoice ZRA
Invoices, POS receipts, stock and imports
Beverage Distribution, app by app
One connected flow instead of separate systems — the work moves from one team to the next without re-typing anything.
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